Villa Inawashiro Co., Ltd.
President and CEO Shunpei Endo

Villa Inawashiro Co., Ltd. recognizes the importance and social mission of protecting all personal information handled by our company and complies with regulations regarding the protection of individuals' rights and personal information. Furthermore, we declare here that we will build a personal information protection management system to realize the following policies and strive for its continuous improvement with the full cooperation of the entire company.

1. We take measures to limit the acquisition, use, and provision of personal information to the necessary scope for the legitimate conduct of our business and employee employment and personnel management, and we do not handle personal information beyond the scope necessary to achieve the specified purpose of use.
2. We comply with laws, guidelines established by the government, and other standards regarding the protection of personal information.
3. For risks such as leakage, loss, and disposal of personal information, we take reasonable security measures and preventive measures, inject management resources according to the business situation, and continuously improve the personal information protection management system. In the event of any incident, we promptly take corrective measures.
4. We respond promptly and sincerely to complaints and consultations regarding the handling of personal information.
5. The personal information protection management system, considering changes in the environment surrounding our company, will be reviewed timely and appropriately, and its improvement will be promoted.

This policy will be made known to all employees and will be made available to anyone at any time through measures such as publication on our company's website.

Enacted on: November 24, 2022

Handling of Personal Information

1. Personal Information Administrator
   Villa Inawashiro Co., Ltd. (hereinafter referred to as "the Company") designates the following personal information administrator in dealing with transactions with customers.
   Name of the business operator: Villa Inawashiro Co., Ltd.
   Personal Information Administrator: Personal Information Protection Management Officer
2. Purpose of Use
   The Company handles customers' personal information within the necessary scope for achieving the intended purposes. The Company will not use personal information for purposes other than those based on the customer's explicit consent or purposes based on laws and regulations, etc.
   
   (1) Purposes of Use related to the Company's business operations and related activities
   (a) Reporting transaction results, service fees, etc. to customers
   (b) Judging the appropriateness of providing services
   (c) Administrative tasks related to transactions with customers
   (d) Improvement of services through market research, data analysis, various campaigns, and surveys
   (e) Exercising rights and fulfilling obligations based on contracts with customers and laws, etc.
   (f) Achieving the items stated in the purposes of joint use specified in Article 5, paragraph 2
   (g) Other activities for smooth transactions with customers
   
   (2) Purposes of Use related to recruitment, hiring, and resigning employees
   Personal information of individuals who submit personnel information, such as resumes and job histories, wishing to apply for employment with the Company, will be used only for the purpose of the Company's recruitment and selection activities. In addition, the personal information of resigning employees will be used for contact and inquiry purposes.
   
   (3) Purposes of Use related to events and competitions
   Personal information will be used to disclose the results of events and competitions hosted by the Company on the official website and official SNS of the Company.
   
   (4) Other purposes necessary for business operations
   *Please note that identification documents submitted will not be returned, including those with deficiencies.
3. Entrustment
   The Company may entrust some or all of the handling of customer's personal information to an entrusted party with an equivalent level of management as the Company, after entering into a contract for the handling of personal information.
4. Disclosure and Provision to Third Parties
   The Company will not disclose or provide the customer's personal information to third parties except in the following cases.
   
   (1) When there is consent from the individual concerned.
   (2) When it is disclosed or provided without recognizing the individual concerned.
   (3) When outsourcing business to partner companies within the scope of the collected purposes, such as sales, delivery, support, and product information.
   (Example: Outsourcing delivery tasks to external vendors, inquiries to credit card companies, etc.)
   (4) Based on laws and regulations.
   (5) When necessary to protect human life, body, or property, and obtaining consent from the individual concerned is difficult.
   (6) When it is particularly necessary for the improvement of public health or the promotion of sound growth of children, and obtaining consent from the individual concerned is difficult.
   (7) When it is necessary to cooperate with national institutions or local public entities or those commissioned by them to perform duties prescribed by laws, and obtaining consent from the individual may hinder the performance of those duties.
   (8) When making inquiries to financial institutions regarding customer deposits for appropriate service provision.
5. Joint Use
   The Company may jointly use customer's personal information within the following scope under appropriate protection measures.
   (1) Scope of parties for joint use
   (a) Group companies of the Company.
   For details, please refer below.
   https://www.isgroup.co.jp/en/group/group.html
   (2) Purposes of joint use by parties
   (a) To respond promptly and appropriately to customer applications, inquiries, etc.
   (b) For the improvement of services to customers through market research, data analysis, various campaigns, and surveys.
   (c) To provide services operated by group companies to customers.
   (d) For other necessary responses in business operations.
   (3) Items of individual data jointly used
   Information such as name, address (prefecture), phone number, email address, age, transaction information, etc., within the necessary scope for the purposes of the parties mentioned in (2) above.
   (4) Personal data management officer
   7105 Hayama, Inawashiro-machi, Fukushima 969-3102
   Villa Inawashiro Co., Ltd.
6. Disclosure
   If you wish to have your personal information held by our company disclosed under your jurisdiction, we will confirm that the applicant is the person in question and then disclose it. However, we will not disclose all or part of the personal information if any of the following apply, at our discretion.
   
   (1) There is a risk of harming the life, body, property, or other rights and interests of the applicant or a third party.
   (2) There is a significant risk of seriously hindering the proper implementation of our business.
   (3) It would violate the law.
7. Correction, Addition, etc.
   If you wish to correct or add information about your personal information held by our company, we will confirm that the applicant is the person in question and, if the information is found to be different from the facts, correct or add the information by email, telephone, FAX, etc.
8. If you do not agree
   We intend to carefully and appropriately manage personal information in accordance with this "Handling of Personal Information" for the purpose of improving the overall quality of our services. However, if you do not agree to this "Handling of Personal Information," we may refuse to transact with you.
9. Suspension of Use and Deletion
   If you wish to suspend the use or delete your personal information held by our company, we will confirm that the applicant is the person in question and then suspend or delete the use of that information.
   If part or all of this information is suspended or deleted, it may not be possible to provide services in line with your wishes, so we appreciate your understanding.
   ※Please note that deletion may not be possible in accordance with legal requirements.
10. Optional Nature of Providing Personal Information
    The personal information we receive from you is voluntary. However, if you do not provide it, we may not be able to provide you with information or services from our company and it may affect recruitment management operations, etc.
11. Acceptance Methods and Contact Points for Disclosure, etc.
    Requests for disclosure, etc., and inquiries about personal information mentioned in 5, 6, and 8 held by our company should be made by phone, mail, or email to the address below.
    After confirming that you are the person in question (or a representative), we will respond by providing a written response or other appropriate method.
12. Automatically Acquired Information
    (1) Phone calls made to the phone number provided on our company's website and other sources will be recorded for the purpose of confirming and verifying the content.
    (2) Access logs are recorded on pages accessed after logging in to our company's website and transaction screens for the purpose of evaluating our site and maintaining transaction records.
    (3) To identify and enhance the convenience of members' computers and mobile phones, we send information such as cookies and individual identification numbers to members' computers and mobile phones.Cookie information and individual identification number information are used to identify members' computers and mobile phones. This information does not contain personal information.
    (4) Video information from surveillance cameras in our office is recorded for security purposes.
    Video information from surveillance cameras inside and outside facilities managed and operated by our company is recorded for security purposes.

■ Contact for Personal Information
Zip Code: 969-3102
7105 Hayama, Inawashiro Town, Fukushima Prefecture
Person in Charge of Personal Information Protection, Villa Inawashiro Co., Ltd.
Phone: 0242-62-4111

Above
Effective Date: November 24, 2022